Organisation

Cyex OÜ

Main establishment

Mere pst 8-54, Tallinn, 10111 Estonia

Web

https://cyex.camp/

E-mail

hello[@]cyex.io

consent

means of the data subject means any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;

Controller

means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law;

cross-border processing

means either:

(a) processing of personal data which takes place in the context of the activities of establishments in more than one Member State of a controller or processor in the Union where the controller or processor is established in more than one Member State; or

(b) processing of personal data which takes place in the context of the activities of a single establishment of a controller or processor in the Union but which substantially affects or is likely to substantially affect data subjects in more than one Member State.

international organisation

means an organisation and its subordinate bodies governed by public international law, or any other body which is set up by, or on the basis of, an agreement between two or more countries.

main establishment

means:

(a) as regards a controller with establishments in more than one Member State, the place of its central administration in the Union, unless the decisions on the purposes and means of the processing of personal data are taken in another establishment of the controller in the Union and the latter establishment has the power to have such decisions implemented, in which case the establishment having taken such decisions is to be considered to be the main establishment;

(b) as regards a processor with establishments in more than one Member State, the place of its central administration in the Union, or, if the processor has no central administration in the Union, the establishment of the processor in the Union where the main processing activities in the context of the activities of an establishment of the processor take place to the extent that the processor is subject to specific obligations under this Regulation;

personal data

means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

personal data breach

means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed;

processing

means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;

processor

means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller;

profiling

means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location or movements;

pseudonymisation

means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person;

relevant and reasoned objection

means an objection to a draft decision as to whether there is an infringement of this Regulation, or whether envisaged action in relation to the controller or processor complies with this Regulation, which clearly demonstrates the significance of the risks posed by the draft decision as regards the fundamental rights and freedoms of data subjects and, where applicable, the free flow of personal data within the Union;

restriction of processing

means the marking of stored personal data with the aim of limiting their processing in the future;

supervisory authority

means an independent public authority which is established by a Member State pursuant to Article 51;

third party

means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data;

Purpose

Processed data

Data processor

Data forwarding

Legal base

Retention time

Spectators, visitors

(any event)

Name, e-mail address, phone number

Eventbrite

Organisers

–

Consent under Article 6 (1) (a) GDPR

One month after events closure

Invited speakers

(any event)

Name, title, position, e-mail address, phone number

Eventbrite

Google mail

Organisers

–

Consent under Article 6 (1) (a) GDPR

One month after events closure

Sponsor information (any event)

Name, title, position, e-mail address, phone number

Eventbrite

Google mail

Organisers

–

Data management required for the preparation and performance of a contract determined under Article 6 (1) (b) of the GDPR

8 years after the accomplishment of the given contract

Social media

(any event)

Profile name or voluntarily shared data

Facebook

Instagram

LinkedIn

Organisers

–

Consent under Article 6 (1) (a) GDPR expressed by specifying “like” or “follow”

According to the data management information of the respective social media

Invitation of jury members

(competitions)

Name, e-mail address, phone number

Eventbrite

Google mail

Organisers

–

Consent under Article 6 (1) (a) GDPR

Until withdrawal of consent

Application of teams

(competitions)

Name, e-mail address, phone number

Eventbrite

Google mail

Organisers

–

Consent under Article 6 (1) (a) GDPR

Until withdrawal of consent

Competitors will be allowed to share their resumes with sponsors through the website

(competitions)

Sharing a resume is not a condition of participation in the Contest.

Data provided by the given competitor in the CV

–

Sponsors who access the data in the interface provided by the data controller during the indicated retention period.

Consent under Article 6 (1) (a) GDPR

One year after events closure or until the withdrawal of consent

Purpose

Processed data

Data processor

Data forwarding

Legal base

Retention time

Spectators, visitors, speakers

(any event)

Name, title, position, face, voice

Online even service platform in case of online event

–

Consent under Article 6 (1) (a) GDPR

None

Sponsor information (any event)

Name, title, position, face, voice

Online even service platform in case of online event

–

Data management required for the preparation and performance of a contract determined under Article 6 (1) (b) of the GDPR

None

Jury members, team members

(competitions)

Name, title, position, face, voice

Online even service platform in case of online event

–

Consent under Article 6 (1) (a) GDPR

None

Social media posts

(any event)

Name, title, position, face, voice

Facebook

Instagram

LinkedIn

–

Consent under Article 6 (1) (a) GDPR expressed by specifying “like” or “follow”

According to the data management information of the respective social media

Audio and video recording during

(any event)

Visual recording (face, hair, facial expressions, etc.) and sound recording as follows:

In general recordings, stakeholders may appear on mass recordings.

Jury members, competitors, performers will be included in a targeted recording, indicating their name, job title, position, title.

In the case of separately interviewed parties, name, job, position, title (to be provided by the Data Subject)

Image, video, audio processor

–

Consent under Article 6 (1) (a) GDPR

The raw image is deleted after the final cut material has been prepared or accepted.

The final cropped images, videos are processed

The data will be processed until the withdrawal of the consent, and in accordance with the general information posted on the website of the competition, the corrected or deleted data can be requested at the contact details indicated there.

Purpose

Processed data

Data processor

Data forwarding

Legal base

Retention time

For the purpose of a call for applications for the next competition, provided that the Data Subject gives its separate, targeted consent

Name, title, position, face, voice

Online even service platform in case of online event

–

Consent under Article 6 (1) (a) GDPR

Until the next competition, but no longer than 1 year compared to the Competition

Posts about happenings

(any event)

Profile name or voluntarily shared data

Facebook

Instagram

LinkedIn

https://cyex.camp

–

Consent under Article 6 (1) (a) GDPR expressed by specifying “like” or “follow”

According to the data management information of the respective social media